How to Properly Clean Your Communication System: A Guide

A successful facility tour wouldn’t be possible without these three components: a charismatic and knowledgeable speaker, a premier tour guide system, and proper equipment sanitation. If you’re advertising an immaculate workspace, you may as well walk the talk. 


Dirty equipment in a sterile environment compromises goods and operations. Provide the best possible tour experience while keeping your communication system in tip-top shape. 

Monthly Deep-Cleaning of Rental Equipment

If you’re renting your receiver and headphone set, a reliable provider will facilitate comprehensive deep-cleaning of the tour equipment. Upon return, your provider will meticulously disassemble the apparatus and sanitize each part thoroughly with anti-bacterial bleach wipes and other appropriate cleaning agents. 


After cleaning, they will store the equipment in a designated container to prevent cross-contamination with other, unclean tools. If you’re anticipating an upcoming tour, your provider will perform an additional sanitation check and cycle, providing a brand-new windscreen on the transmitter microphone. 

What You Can Do to Keep Your Equipment Clean

In your rental kit, you’re likely to find additional cleaning solutions to utilize between tour segments. Use the anti-bacterial wipes provided on non-porous surfaces. If using a two-way system, inform your guests beforehand and allow them the opportunity to bring personal earbuds or headsets.   


Play it safe by ordering replacement windscreens and single-use headphones or microphone covers from your provider. 

Prioritizing Sanitation Efforts During the COVID-19 Pandemic

In light of the Coronavirus pandemic, adhering to global disinfection standards is of utmost importance. If you’re utilizing base stations, repeaters, gateways, dispatches, and tour guide microphones and headsets, removing dirt, germs, and impurities is vital to protecting attendees and employees from spreading infection. 

Practice these general cleaning guidelines and take note of the following warnings. 

  • Note that your equipment may be connected to hazardous voltage and energy sources. Ensure that you disconnect your equipment from power plugs before cleaning. Allow only trained service personnel to facilitate the disinfection process. 

  • Wait until hot equipment components are cool to the touch before cleaning. 

  • Note that not every piece of equipment will be hermetically sealed. As such, avoid liquid and dirt pushing into fan grills, vents, connectors, speakers, and additional openings. When debris and liquid come into contact, they become conductive and can result in equipment failure. When cleaning sensitive equipment, use only distilled or deionized water. 

  • When cleaning outside surfaces such as knobs, handles, buttons, and controls, incorporate a 0.5% detergent-water solution on a slightly damp cloth. Wring excess solution before wiping to avoid pooling water and remove suds and residue with another clean, slightly wet cloth. 

  • Use only a soft, absorbent, and lint-free cloth for drying. Take special care to ensure no liquid is pooling into any vents or connectors. If necessary, run a cotton bud along cracks and crevices. 

The Disinfection Process

Contrary to popular belief, cleaning is not identical to disinfecting. When sanitizing your tour guide headset system, over-the-counter isopropyl alcohol with 70% concentration will typically suffice. First, apply the alcohol onto a cloth—never directly onto the device. Avoid using bleach, solvents, or sprays during the disinfection process. 


Clean equipment makes for safe equipment. As society grows increasingly aware of its hygiene habits, don’t fall behind by skimping on your provider’s recommended cleaning guidelines. 

For a guide audio system, you can always rely on, rent your equipment from Plant Tours. We cover all bases, from providing the means to communicate to keeping your tools clean and safe to use.