Rental Programs

Personalized Rental Programs to
Fit Your Needs

Unless you host plant tours on a regular basis, buying communications equipment might not be the optimal choice. Maintenance, storage and setup waste time, money and human resources needed elsewhere.

A rental program may be the best option for you if:

  • You’ve never hosted a tour and don’t know where to start.
  • You only have an occasional need to conduct plant tours.
  • Your tour group size varies with each event.
  • You don’t have the time, resources or expertise to maintain the equipment.

If any (or all) of these scenarios apply, then one of our rental packages of tour guide solutions will be the ideal solution. Whether you’re hosting a tour of 5 or 1,500 visitors, we have a tour guide system program that’s perfect for you. An event that’s this important demands more than just a cookie-cutter solution. It must be custom tailored to your program’s specifications.

For smaller groups, just let us know your audio guide system requirements and we’ll prepare your choices of equipment. We will then ship the equipment to you for arrival the day prior to your event.

Our Full-Service Rental Package Lets You Focus on Your Guests. Contact us for the best tour guide system price today!

Interested in renting our equipment?

Let us know below!

Check out what some of our
customers say about our full-service program.

With experience in servicing hundreds of facilities across North America, our full-service rental package is unmatched by anyone. For larger tours of 80 or more guests, we offer a white glove service that’s exclusive in our industry.

We are the only company that sends qualified, uniformed, expert Service Representatives to your site on the day of the tour. They set up and test all the equipment to ensure that your event is a complete success.

All at no additional charge.

Once we’ve helped you determine the equipment options you need, you can focus all your attention on other tour details.

Here’s how it works.

After you decide what you need and book your order:

  • We get to work preparing the equipment at our facility.
  • Then on tour day, we send one or more of our uniformed, professional Service Representatives to your location to hand-deliver the equipment.
  • Our experienced Representatives set up and test all the equipment.
  • They also train your tour guides and presenters.
  • At the tour start time, they distribute the equipment to your attendees. This ensures that all the devices are working properly so that your tour runs smoothly.
  • Our Reps also accompany the tour, ready to handle any issues that may come up.
  • And of course, our people collect and pack up all the equipment after the tours are completed.

You and your staff proceed with the rest of your agenda, stress-free and confident. We do all the work so you can relax and have a productive program.

With other vendors, the box arrives innocently enough. But when it’s opened, the tangled heap of cables and equipment is enough to make you and your staff groan in dismay. With a critical tour looming, you’re on your own with your back against the wall.

What will you do now?

At, we won’t let you down. Our only job is to help you showcase your operation and make you look … and sound great! Check out this list of testimonials. Then book your tour now and let us get to work for you.

Call us at 888-219-7561 to get your personalized package ready today

Please See Examples Of Our
Turn-Key Rental Program


We are having a large group visit our plant and we need something to help our guides deliver the message to our guests. What can you offer?

For large groups (80 people or more) we recommend our Full Service Rental Program. This includes on site, turn-key staffing and support by our uniformed Service Representatives, who will handle all the work involved with the PlantTours tour guide system for your event. Our Representatives are carefully trained to provide friendly and professional hospitality to your VIPs. Their responsibility includes equipment set-up in your facility, distribution of receivers and headphones to your visitors and transmitters and microphones to your guides. The Service Reps will provide instruction to all guides and guests, will monitor groups throughout the tour and will handle the collection of all equipment at the conclusion of the event. We handle everything so that you can focus on the program content and provide a hospitable experience for your visitors.

Why do you supply Service Representatives? We have in-house IT and A/V staff.

The work involved in providing a successful large plant tour is immense. In our 25 years of experience in serving over 6000 corporate groups, we have learned that it is crucial that your event be properly orchestrated in order to assure success. We deliver expertise in logistics, service and hospitality. When your staff has spent weeks, sometimes months of preparation in program content and planning for travel, hotel, food and beverage and many other meeting arrangements, their focus on tour day is your message, not unfamiliar electronics and equipment logistics. Most facilities and their staff are simply not equipped to handle all that is required to smoothly move groups through your plant on schedule. We have developed a system that ensures that it does-and our experienced staff smoothly delivers this system to your visitors, guides and staff.

What is your process?

We arrive on-site 1-2 hours prior to tour start time, set up all equipment, separated by group for easy distribution. We assure that the display is attractive and professional for your guests’ arrival. When they are ready for the tour, we personally hand them their receiver and headphone with a short one-on-one instructional briefing and gather each group with their guide for quick sound-check and departure. Our Service Representatives accompany the groups on the tours to assist with any service needs that may arise with guides or guests. Once the tour is finished, we collect all the equipment and pack up to remove from your facility. When you have a small window of time to deliver your message and a positive impression to your guests, there’s no room for mistakes. Our staff is on-site to handle anything that arises, to make sure that the tour goes just as planned, delivering your message and the optimal result for your visitor tours.

Do you have a rental package for a small group of 10-20?

For smaller groups (5-80 people) we prepare the equipment in our facility and ship the system to your site. The system will arrive no later than one day prior to the event, and will be individually poly-packaged for distribution to your guests. All the equipment is programmed according to your specific tour program requirements and is ready for immediate tours. All of the transmitters and receivers are compact, all digital and are the most user-friendly available for ease-of-use. We will have reliable, friendly and expert telephone support if you have questions via our toll- free number. We also pre-schedule UPS pick-up at your facility the day following the tour. Return shipping labels will be included in your order.

Our plant is not as noisy as some, but we still need a solution because the people in the back can’t hear. How do I know which headphone is best for our tours? How do we know that the equipment will work in our plant?

We provide assistance in headphone selection and will interview you to determine several deciding factors such as: noise levels in areas to be toured, comfort level desired based on your group/visitor profile, length of tour, hard-hat requirement, ear protection requirement, etc. We can also send a free Demo Kit to your plant for you to test the various options available with your staff. This ensures that we will make the ideal choice for your special event.

How far in advance do we need to book the Rental Program?

Typically, large tours are planned well in advance of the event date. Please contact us as soon as you know your dates and have your attendance general estimate. We will plan the logistics of the event with you and your staff in detail to ensure that nothing is overlooked. For smaller groups (5-80) we can usually prepare and ship immediately, based on availability. We request as much advance notice as possible-please call us to determine deadlines based on your specific event schedule.

How much does the Rental Program cost?

Please contact us for a quote, since the rate varies based on quantities, number of days of event and number of events. Multi-day and multi-event discounts are available.

Need help deciding? Interested in having Plant Tours contact you or looking for a free Demo Kit to evaluate in your facility?

Why Choose See what our
customers have to say about us!

westrock logo


The headsets and Tour Guide sets worked great. The Tours were a big hit.

conestoga wood specialities logo


The Plant-Tours team could not have been more helpful, from explaining product availability to demonstrating its use in our plant.

autodesk logo


You guys made everything very easy! Thanks so much! We'll be in touch again about upcoming events as they develop.

siemens logo


On behalf of Siemens Corporate Communications, I would like express my sincere appreciation for the efforts of Darryl, Luke and the entire Plant-Tours staff. Darryl helped us coordinate all the logistical aspects our Partner Summit Interactive Event from the sales process to the successful execution of serving our 250+ participants.

lund logo


Very prompt delivery, fantastic job of being pro-active especially with the potential for weather issues. Never a disappointment dealing with Plant Tours.

lennox logo


Plant-Tours is a great company to deal with. Professional folks with Professional equipment.

caterpillar logo


We regularly rely on and each experience is trouble free. The service is consistently great.

medifast logo


Great job to you and team. The execution was flawless. Everyone loved the convenience of having the headsets.


We are so confident we have the best solution, we'll let you try it for FREE!

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